Guide in Correcting Birth Certificate in the Philippines

There are several mistake or cases that need correction that may occur in our birth certificate in the Philippines and this guide will cover some  of these topics. This post will show you the cases and the proper steps on how to correct in. Sometimes applying for changes in government registry documents (e.g. Birth, death, and marriage certificates) can be done through the National Statistics Office. Below mat serve you as a guide on how to correct your birth certificate depending on what case you have.

STEPS FOR CORRECTING BIRTH CERTIFICATES

For BLURRED COPIES OR MISSPELLINGS OF FIRST NAME, SURNAME or MIDDLE NAME

Procedure and Requirements:

  • Who must file:
    • the owner of the document or any authorized representative
      owner of the record
    • owners spouse
    • children
    • parents
    • brothers
    • sisters
    • grandparents
    • guardian
    • other person duly authorized by law or by the owner of the document sought to be corrected;
    • if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly authorized by law.

Documents Needed:

  • Certified machine copy of the birth record containing the entry to be corrected;
  • Not less than two (2) private or public documents upon which the correction shall be based like baptismal certificate, voters affidavit, employment record, GSIS/SSS record, medical record, business record, drivers license, insurance, land titles, certificate of land transfer, bank passbook, NBI/police clearance, civil registry records of ascendants;
  • Notice/Certificate of Posting;
  • Payment of one thousand Pesos (P1,000.00) as filing fee. For petitions filed abroad a fee of $50.00 or equivalent value in local currency shall be collected;
  • Other documents which may be required by the concerned civil registrar.

For R.A. 9048 – An act authorizing the city or municipal civil registrar or the consul general to correct a clerical or typographical error in an entry and/or change of first name or nickname in the civil register without need of a judicial order, amending for this purpose articles 376 and 412 of the civil code of the Philippines.

 

Where to file?

  • If born in the Philippines
    • Civil registry office where the birth certificate is registered
  • If born abroad
    • Philippine Consulate Office where the birth is reported

For those applying under R.A. 9048:

  • If born in the Philippines
    • The petition shall be filed with the local civil registry office of the city or municipality where the birth is registered.
    • When the petitioner had already migrated to another place within the Philippines and it would not be practical for such party to appear in person with the civil registrar of the place of birth, the petition may be filed with the civil registry office where he/she is currently residing.
  • If born abroad
    • If born abroad, with the Philippine Consulate where the birth was reported.

 

 

For MISSING FIRST, MIDDLE, OR LAST NAME

  • Who must file:
    • the owner of the document or any authorized representative
      owner of the record
    • owners spouse
    • children
    • parents
    • brothers
    • sisters
    • grandparents
    • guardian
    • other person duly authorized by law or by the owner of the document sought to be corrected;
    • if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly authorized by law.

Documents Needed:

To supply the missing entry an affidavit indicating the entry missed in the registration and the reasons why there was a failure in supplying the required entry. Other Supporting documents should be provided to show the first name of the child.

  • If born in the Philippines
    • Supplemental report shall be filed with the local civil registry office of the city or municipality where the birth is registered.
  • If born abroad
    • Supplemental report shall be filed with the Philippine Consulate where the birth was reported.
      If the person born abroad is already in the Philippines, supporting documents for supplemental report shall be coursed through the Department of Foreign Affairs, Office of Consular Affairs.

If Child Is Illegitimate And Acknowledged By The Father

**If the child is acknowledged by the father and middle name is blank, a supplemental report should be filed to enter the omitted middle name. The last name of the mother shall be the middle of the child.

If Child Is Illegitimate And Not Acknowledged By The Father

**The omitted middle name shall not be supplied anymore. An illegitimate child whose affiliation is not recognized by the father bears only a given name and his/her mothers surname and does not have a middle name. (Memorandum dated June 30, 2009).

 

 

For FIRST NAME USED IS DIFFERENT FROM THE FIRST NAME ENTERED IN THE BIRTH CERTIFICATE

  • Who Shall File
    • owner of the record
    • owners spouse
    • children
    • parents
    • brothers
    • sisters
    • grandparents
    • guardian
    • other person duly authorized by law or by the owner of the document sought to be corrected;
    • if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly authorized by law.

Documents Needed:

The following documents should be submitted to support the petition:

  • Certified machine copy of the birth record containing the entry to be corrected;
  • Not less than two (2) private or public documents upon which the correction shall be based like baptismal certificate, voters affidavit, employment record, GSIS/SSS record, medical record, business record, drivers license, insurance, land titles, certificate of land transfer, bank passbook;
  • Notice/Certificate of Posting ;
  • Payment of three thousand Pesos (P3,000.00) as filing fee. For petitions filed abroad a fee of $150.00 or equivalent value in local currency shall be collected;
  • Other documents which may be required by the concerned civil registrar;
  • NBI/police clearance, civil registry records of ascendants and other clearances as may be required by the concerned civil registry office;
  • Proof of publication

 

For ILLEGITIMATE CHILD

A Child Acknowledged By Both Parents Shall Use The Surname Of The Father

  • Who shall file
    • The child, if of age
    • Mother
    • Father

Documents Needed:

  • Authentic writing
    • Other supporting documents that would prove the paternity of the father over the child

Where to file:

  • Civil registry office where the birth of the child is registered.
  • If born abroad with the Consul of the Philippine Embassy where the child is born.
  • In cases of children born abroad, the birth certificate, shall be annotated by the NSO.

 

If Recognized By Only One Of The Parents, A Child Shall Use The Surname Of The Recognizing Parent

  • Who shall file
    • The child, if of age
    • Mother
    • Father

Documents Needed:

  • Authentic writing
  • Other supporting documents that would prove the paternity of the father over the child

Where to file

  • Civil registry office where the birth of the child is registered.
  • If born abroad with the Consul of the Philippine Embassy where the child is born.
  • In cases of children born abroad, the birth certificate, shall be annotated by the NSO.

 

 

For DIFFERENT FROM THE MIDDLE NAME ENTERED IN THE BIRTH CERTIFICATE

  • Who Shall File
    • The owner of the document or any authorized representative
    • owner of the record
    • owners spouse
    • children
    • parents
    • brothers
    • sisters
    • grandparents
    • guardian
    • other person duly authorized by law or by the owner of the document sought to be corrected
    • if owner of the record is a minor or physically or mentally incapacitated, petition may be filed by his spouse, or any of his children, parents, brothers; sisters; grandparents, guardians, or persons duly authorized by law.

Documents Needed:

For R.A. 9048

  • Certified machine copy of the birth record containing the entry to be corrected;
  • Not less than two (2) private or public documents upon which the correction shall be based like baptismal certificate, voters affidavit, employment record, GSIS/SSS record, medical record, business record, drivers, insurance, land titles, certificate of land transfer, bank passbook, NBI/police clearance, civil registry records of ascendants;
  • Notice/Certificate of Posting;
  • Payment of one thousand Pesos (P1,000.00) as filing fee. For petitions filed abroad a fee of $50.00 or equivalent value in local currency shall be collected;
  • Other documents which may be required by the concerned civil registrar.

 

source as of 2017.

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